Suitcasing | Outboarding Policy Statement
NCAJ has mandated increased measures to protect exhibitors from suitcasing during Convention. The practices take away from their exhibit space investment and undermines the value of access to NCAJ members and leaders. Our rules and regulations strictly prohibit solicitation, “suitcasing” or “outboarding” by attendees who conduct business at Convention and who are not exhibiting at the event.
What are suitcasing and outboarding?
Suitcasing refers to non-exhibiting companies or persons who solicit business in the event rooms during Convention or in other public spaces, including another company’s booth or a hotel lobby.
Outboarding refers to non-exhibiting companies or persons that set up exhibits at off-site locations such as hotel hospitality suites.
No Suitcasing / Outboarding Policy
Any attendee who is observed to be soliciting business in the event rooms or other public spaces, in another company’s booth, or in violation of any portion of Convention, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to NCAJ staff at the Registration Desk. NCAJ recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, club, or any other public place of assembly. All meetings, off-site events and activities directed toward NCAJ registrants by exhibitors and/or registrants during show hours must be authorized by NCAJ.
What NCAJ Staff Will Do
NCAJ staff will respond to all complaints regarding suitcasing or outboarding. If staff deems that a person or company is suitcasing or outboarding, they will be asked to leave the premises immediately (with no refund) and a letter will be sent to the company’s leader notifying them of this offense. Other penalties can include being barred from future NCAJ events (for a period of time) as an attendee or exhibitor.
If you suspect suitcasing, please contact Hallie Kennedy to file a complaint or visit the NCAJ Registration Desk.